What We Need From You
Your Physical Presence
As a signer, you must be physically present during the notarization.
Legally Acceptable Identification Documentation
We need valid identity documents issued by the government of the United States to be able to provide you with notary services. These include:
- US State-Issued Driver's License
- US State-Issued Photo ID
- US Passport Book
- Foreign Passport
- Permanent Residency Card with Photo (Green Card)
- Military ID
Valid Documents
Please read the following requirements carefully. Make sure all the documents that you want to notarize are fully compliant with the following legal requirements:
- The documents that are to be notarized must be in your possession in paper form. You should have fully reviewed the documents.
- We can only print these documents for you or pick them up from a courier service on your behalf. We cannot, however, draft these documents for you.
- All documents should bear the same name of the signers that is mentioned on their state-issued identification document.
- All of the documents should have all lines and blanks filled. There must be no blank lines or spaces in the documents that you want us to notarize.
- The notary certification statement cannot continue on another page and should be printed on the same page in its entirety.
Competency & Comprehension
The signers must be competent enough to understand what the notarization process is and must be alert during the notarization process. The signers must be able to understand the standard language in which the documents and notary are operating (US English).
Situations In Which We Can’t Help You :
Lack Of Proper Identification
If we can’t identify you, we can’t notarize you or your documents. Some examples of improper and invalid documents include:
- US government immigrant ID card
- A birth certificate that has no photograph or description
- School or work IDs
- Temporary driver’s license
- Swap IDs
- Social security card that has no photograph or no description
- Check cashing card
- An amalgamation of 2 unacceptable IDs to make one acceptable ID
- A social security card and a library card are not acceptable forms of identification
Not Having A Sound Mind
If we feel that you’re incapacitated (such as clients with dementia or Alzheimer’s) and are in no position to take legal actions such as notarizing your documents, such as being coerced, we won’t help with notarizing any of your documents.
A notary is legally obliged to validate that the person being notarized understands the process that is undergoing before them. The notary also needs to be able to communicate with the signer directly, i.e., without translation.
Back Dating / Post Dating Documents
Affix Notary can’t assist you, in any way, in the process of backdating or post dating documents
Provision Of Legal Advice
We cannot offer you any legal advice in any situation. We are a notary public and we only notarize documents and are neither allowed nor obligated to offer any sort of advice to you in relation to legal matters.
Take Responsibility For Accuracy
We are not responsible for the accuracy or the legality of the documents that we notarize.
Having Legally Invalid Documents
If you just have the signature page of a document without the rest of the document printed out, we won’t be able to notarize the document.
Documents that have blank spaces or blank lines anywhere around the area that bears your signature are something we can’t notarize.
Documents that use the term ‘witness’ for the notary section instead of standard New Jersey notary jurat or acknowledgment statement is something we can’t legally help you with.